Call for Topical Sessions

The AIVC Scientific Committee seeks ideas for topical sessions organized within the Conference.

Proposals focusing on the main conference themes & topics are welcome.

Please note that:

  • All proposals must be submitted by January 9th, 2023.| January 23rd, 2023 (Submission Closed)
  • Notifications of acceptance will be sent by February 13th, 2023
  • Upon acceptance, sessions’ chairs & speakers should submit the final description of proposals, their final papers and/or summaries (see General info & Table 1 below for detailed deadlines).

 

Table 1: Important dates for Topical Sessions’ proposals submissions

Proposal (description) Submission due January 9, 2023. | January 23, 2023 (Submission Closed)
Acceptance Confirmation due February 13, 2023
Final Description Submission (for conference website upload) due March 20, 2023
Submission of Papers or extended summary due July 1, 2023
  • Authors interested in the peer review of their papers should submit their abstracts and papers according to the dates indicated in Table 2 below (deadlines are strict  – no extention is foreseen).
  • Including Student competition
Topical Sessions’ description specifications

A first (provisional) description proposal for Topical Sessions should be submitted through the conference website by January 9th, 2023. January 23rd, 2023 (Submission Closed)  the latest via the conference website and include the following information

  • Session title: Provisional title clearly marking the topic of interest
  • Session chair and co-chair: Please indicate two names (indicative)
  • Session duration: Please indicate your preferred session duration (60, 75, 90 minutes)
  • Provisional Description of the session based on interaction with speakers and including the objectives of the session.
  • Provisional Session programme: Names of speakers and paper/summaries titles.

Upon acceptance, the full & final description for Topical Sessions should be submitted by March 20, 2023 the latest according to the template available: AIVC Conference Topical Session Description Template 2023 at abstracts@aivc2023conference.org and include the following information:

  • Session title: Final title clearly marking the topic of interest
  • Session chair and co-chair: Please indicate two names (final)
  • Session duration: Please indicate your session’s duration (60, 75, 90 minutes)
  • Final Description of the session – to be included in the proceedings- based on interaction with speakers and including the objectives of the session.
  • Final Session programme: Names of speakers and paper/summaries titles.
General info:
  • A topical session typically has 2 to 4 presentations to allow time for discussion with the audience.
  • Invited speakers do not need to send an abstract to answer the call but should provide an extended summary or paper.
  • Invited speakers should send:
    • either a paper that complies with the conference template available on the conference website at: Full Papers Template 2023, or
    • a 1- or 2-page extended summary that complies with the conference template available on the conference website at: Conference Summary Template TS 2023 – to be included in the proceedings
  • Full papers should be submitted on the conference website
  • Sessions speakers have to register as regular participants, but will be acknowledged as invited speakers in the conference programme
  • All other requested information including final session description (programme etc.) & summaries should be sent to: abstracts@aivc2023conference.org.
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