Presenting your Work at the AIVC Conference
Long Oral Presentation
General
- Duration: 12 minutes talk + 3 minutes for questions
- Each slide probably takes 1-2 minutes depending on speaking style and amount of information
- Make sure that your presentation remains within the expected time frame
- No time to present every detail
- Audience: Academics, industry, government, students
- Talks are categorized by topic (not everyone will know about your topic)
- Objective is to get people interested in your work and inform them about the new knowledge developed
Presentation Outline
- Title/author/affiliation/e-mail address
- (Outline)
- For applied talk describe data and scientific objectives. For theoretical talk describe problem and limitations of current approaches.
- Background information
- (New) Method
- Present key results of study or data analysis.
- Summary and Conclusions
- (optional) Future work
Preparing Slides
- Slides should primarily convey ideas, not details
- Organize slides to emphasize the big picture
- Use short, clear bullet points, and sufficiently large fonts
- Don’t use complete sentences
- Fill in details verbally or refer to your paper
- Keep in mind that it’s not possible to include the full paper content in your presentation
- Goal is to present material in visually appealing way
Handling questions
- In case the question was not raised with microphone, repeat the question in the microphone so the audience knows what was asked
- Always be respectful
- Avoid long one-on-one discussions
- Finish by asking person who asked that question if you answered it sufficiently for them
- If you can’t answer questions that’s alright. “That’s a very good question. I hadn’t thought of that before…”
- Offer to research answer, then get back to the questioner later
- Suggest resources which would help address question
- Ask for suggestions from audience
Short Oral Presentation with Poster
General
- Duration: 3 minutes talk + 2 minutes for questions
- Your presentation should include 3-5 slides maximum
- Make sure that your presentation remains within the expected time frame
- No time to present every detail
- Audience: Academics, industry, government, students
- Talks are categorized by topic (not everyone will know about your topic)
- Objective is to motivate people to go see your poster and discuss details of your work
Presentation Outline
- Title/author/affiliation/e-mail address
- For applied talk describe data and scientific objectives. For theoretical talk describe problem and limitations of current approaches.
- Present key results of study or data analysis.
- Summary and Conclusions
Preparing Slides
- Slides should primarily convey ideas, not details
- Organize slides to emphasize the big picture
- Use short, clear bullet points with sufficiently large fonts
- Don’t use complete sentences
- Fill in details verbally or refer to your paper
- Keep in mind that listening to your short talk doesn’t replace the viewing of your poster nor the reading of your paper
- Goal is to present material in visually appealing way
Handling questions
- In case the question was not raised by microphone, repeat the question so the audience knows what was asked
- Always be respectful
- Avoid long one-on-one discussions, refer to poster for detailed discussion.
- Finish by asking person who asked that question if you answered it sufficiently for them
- If you can’t answer questions that’s alright. “That’s a very good question. I hadn’t thought of that before…”
- Offer to research answer, then get back to the questioner later
- Suggest resources which would help address question
- Ask for suggestions from audience
Preparing poster
Poster Outline
- Title/author(s)/affiliation(s)/e-mail address [1]
- For applied talk describe data and scientific objectives. For theoretical talk describe problem and limitations of current approaches.
- (New) Method
- Present key results of study or data analysis with supporting charts or images[2]
- Conclusions (and if very important also recommendations)
- Acknowledgments
Recommendations
- Recommended Poster Size is A0, 120cm high X 80cm wide.
- The poster (text and graphics) should be easily readable from a distance of about 2-3 metres. As a thumb rule, the text should be readable if the poster is printed out on an A4 sheet (e.g., Arial >24 points)
- Think of the raw layout of your poster beforehand. Place the Title at the top, the Introduction at the upper left, the Conclusions & Recommendations at the lower right, with methods and results filling the central space.
- A poster cannot contain all information you have on the topic; stick to the information which can stimulate the viewers interest and discussion [3]
- If all text is kept to a minimum (300-800 words), a person should fully read your poster in less than 1-2 minutes.
- Graphs should have explanations in English, not in other languages
- Artistry does not substitute for content. The relevance of the poster to the conference topics should be apparent to viewers
- Use short sentences, simple words, and bullets to illustrate your points.
- Text should be broken up by including graphics or photos.
- Self-explanatory graphics should dominate the poster.
- Avoid using jargon, acronyms, or unusual abbreviations.
See also
More recommendations and examples of good and poor poster designs are shown in this page.
[1] Title should be in large fonts (e.g., Arial >80 points). [Institute logos or affiliations should be minimised in size and put in the lower corner of the poster, or, alternatively, next to the title].
[2] Tables and graphs should stand on their own including complete titles and legends/Use regions of empty space between poster elements to differentiate and accentuate these elements/Graphic materials should be readable at a distance of 1.5-2.0 metres. The font size should be at least 1 cm high. Lines in illustrations should be larger than normal/Use colours for emphasis, but do not overuse (2-3 colours are usually enough)/Remove all non-essential information from graphs and tables.
[3] Do not include an abstract on a poster!
